Air
Vasant Vihar, New
Delhi-110057
Ref.No.AICRWA/2010 Date
6.7.2010
Sub: Contract of
Security Arrangements for Air
The Air India Colony
Resident Welfare Association invites sealed tenders from reputed parties for
provision of specialized Security Coverage to our Housing Colony at Vasant
Vihar, New Delhi-110057 (hereinafter called the Housing Colony) on the
following terms and conditions :-
·
The Party will provide thorough and specialized security
coverage round the clock to the Housing Colony thorough deployment of armed and
unarmed security personnel who shall be well trained in all security functions.
·
The scope of work will be as per Annexure – ‘A’ of this
letter.
·
The General Terms and Conditions of the contract are
stipulated in Annexure-‘B’ hereto.
·
The total duration of the contract will be for a period of Three
years from 1.9.2010 to 31.8.2013 or for such other extended period, subject
to the provisions regarding termination and extension of the contract more
elaborately specified in the General Terms and Conditions of the Contract at
Annexure-‘B’ to this letter.
Interested
parties are required to quote a consolidated rate per month for providing the
above mentioned security coverage.
Parties may submit their tenders addressed to the
Secretary, AICRWA,
Vasant Vihar,
and drop the same in the sealed box
marked “tender for security arrangements in Air India Housing Colony” kept in
the maintenance office in Air India Housing
Colony, Vasant Vihar,
The
sealed tenders received will be opened at 1100 hrs. on 8.08.2010 in the
office of the AIRCWA. Parties who desire
to do so, may attend the opening of the tender on the said date, time and venue.
In
case any clarification is required, the tenderer may contact the following
officials of AICRWA on any working day from Monday to Saturday between 1000 hrs
– 1500 hrs :
Mrs
Shail Bala - 09971178031
Mr
Umesh Kumar - 09873785690
Selection
of the party for awarding the contract will be at the sole discretion of the
Welfare Association, which will be final and cannot be called into question.
Click here
to download full tender
SCOPE OF WORK – SECURITY
Location: Air
Area: Main Gates - Two
Side
Gates - Two
Number
of Flats - 810
Number
of Blocks - 42
1.
To provide specialized and skilled Security Coverage round
the clock to the Air India
Colony situated at Vasant vihar, New Delhi-110057 hereinafter called the
Housing Colony) so as to safeguard its bonafied residents, as well as its
electrical installations, fixtures, water pumps, Air-conditioners, Water
Coolers, Fair Price Shop, Community Centre and any other assets which may be
lying inside the premises.
2.
To provide effective Security Coverage at the following
points round the clock at the Housing Colony and will ensure that minimum
personnel as specified are deployed to prevent and deter the entry of
unauthorized personnel and transport, if required by using proper and lawful
show of force.
|
Sl.No. |
Points |
Requirement |
|
|
|
|
(12 hours working) 0800-2000 hours |
(12
hours working) 2000-0800
hours |
|
GUARDS |
|||
|
1. |
Main Gate – 1 (Guard) |
One |
One |
|
2. |
Main Gate – 2 (Guard) |
One |
One |
|
3. |
Side gate (A1/8 block, erstwhile
AI) |
One |
One |
|
4. |
Side gate ( |
One |
One |
|
5. |
Community Centre |
One |
One |
|
6. |
Patrolling around/near flats |
Three |
Three |
|
7. |
Patrolling of other areas
including Gardens |
Two |
Two |
|
SUPERVISORS |
|||
|
1. |
Gate Supervisor (Main Gate -1) |
One |
One |
|
2. |
Gate Supervisor (Main Gate-2) |
One |
One |
Note:-
Based on the requirement of points as
above, the requirement of personnel required for providing security coverage
works out to 20 (Twenty) guards and 4 (Four) Supervisors, and evaluation of the
financial bids will be based on these figures.
Contd….page.2.
-: 2 :- Annexure ‘A’
3.
To provide close surveillance by deployment of skilled and
trained personnel so as to prevent and deter theft, pilferage, kidnapping and
unauthorized removal of property and material belonging to the residents or to
the Housing Colony.
4.
To ensure proper access control in the Housing Colony by
checking the entry of the visitors into the Colony and to note down the details
of all such visitors in a separate register.
5.
In case of doubt, to challenge visitors to verify their
identity and state their business within the Housing Colony premises and to
ensure that any such unauthorized person who has entered the Housing Colony is
evicted forthwith, and further to take all necessary steps in that regard.
6.
To search, in case of doubt, the belongings of persons
entering or leaving the Housing Colony and to ask them to exhibit all items in
their possession.
7.
To carry out thorough check the vehicles entering and
leaving the Housing Colony so as to avoid the entry of dangerous/noxious items
and to ascertain that they are not bringing in any dangerous/obnoxious material
into the Housing Colony, or unauthorisedly taking our property and material
from within the Housing Colony premises except under proper authorization.
8.
To carry out intensive patrolling of the Colony Premises
and Perimeter Wall so as to ensure that no unauthorized person or transport
enters the Colony and that no person lingers therein after his business is
completed.
9.
To detect suspicious and/or unidentified items left behind
in the Housing Colony premises and to ensure their safe disposal in liaison
with the Secretary, Air India Colony Resident Welfare Association (AICRWA) as
well as the concerned authorities.
10.
To obtain intelligence on any potential activities by any
person or persons likely to endanger the peaceful and harmonious living
conditions in the Housing Colony and to immediately keep Secretary, AICRWA
informed of the same.
11.
To prevent and deter any person from constructing any
unauthorized structure of shed either within the Colony Premises or adjacent to
the compound wall.
12.
To check the condition of the compound wall and gates of
the building and to advice the Secretary, AICRWA immediately regarding the need
to carry out repairs thereto.
Contd….page.3.
-: 3 :- Annexure ‘A’
13.
In case of any untoward incident, to immediately inform the
Secretary AICRWA and to take necessary follow-up action in liaison with police
and/or other authorities.
14.
To maintain frequent liaison with the Local police and
other authorities and to co-ordinate with them in the case of local
disturbances and/or any other emergency so as to ensure prompt and adequate
protection to the Housing Colony.
15.
To inform the Secretary, AICRWA immediately in case any
resident of the Colony is found constructing any unauthorized structure, garden
etc. within the Colony premises or if any resident is acting in a manner
prejudicial to the peaceful, healthy and harmonious co-existence of the
residents of the Housing Colony.
16.
To implement the above measures with such specialized
security equipment as may be prescribed by Secretary, AICRWA from time to time,
depending on the prevalent security situation.
17.
To assist the Association in the safe evacuation of
residents and their properties in case of any emergencies such as fire, flood
etc. in any part of the Housing Colony premises.
****
Annexure ‘B’
GENERAL TERMS AND CONDITIONS OF THE
CONTRACT
1.
DEFINITION
a) ‘Contract” means the acceptance of the
tender and the terms and conditions of the tender form. This tender shall form
an integral part of the contract.
b) The term Service Provider shall mean
the person, firm or company with whom the contract is entered into and shall
be, unless it be repugnant to the context or be specifically specified
otherwise, deemed to specify the successors, legal representatives and assigns
of the said person, firm or company.
2. Eligibility: The
Bid prepared by the tenderer shall contain all requisite information alongwith the documentary
evidence in support of the same. The following eligibility criteria is laid
down:
a)
The tenderer must be a firm (proprietorship or
partnership)/company/corporation engaged in providing security services).
b)
The tenderer must have an experience of at-least one year
(as on the date of opening of the tender) in Security Services in Large Housing
Colony or in a reputed organization (Copy of the contract(s), duly attended by
the hiring company/self attested should be enclosed as a proof of above).
c)
The tenderer must have PAN No./GIR No. & Service-Tax registration
No., at the time of application of tender.
d)
Possession of ESI & PF Registration at the time of
application of tender is a must.
e)
Tenderers who were blacklisted by the AICRWA/ National
Aviation Company of India Limited (NACIL) or who had earlier either abandoned
any contract awarded by AICRWA/NACIL or refused to accept any contract awarded
by AICRWA/NACIL will not be considered.
3.
RATES:
a) Inclusions: The rates per supervisor
and per security guard offered by the tenderer shall be inclusive of all Govt.
Taxes/Levies, cost of manpower (including all allied costs such as reliever
costs/ extra hour compensation etc.), cost of equipments, provision for uniform
and all statutory payments etc.
b) Exclusions: Both Service Tax (including
education cess) as applicable would be separately admissible on production of
receipt as proof of payment.
Contd....Page.2/-
:
2 :
Annexure ‘B’
c) The rates agreed to in the Contract
shall remain firm for entire contract period including extension and no request
whatsoever for further price escalation on any ground will be entertained
during the Contract period except as provided in 3(d) below.
d) Provided however that as and when the
rates of minimum wages for security personnel are increased by the Government
of NCT of Delhi, these rates shall be increased ONLY to the extent of the
increase in the minimum wages and the consequent increase in Social Security
Costs of PF and ESI.
4.
VALIDITY, TERMINATION AND EXTENSION
a) The Contract shall be valid for a period
of three years from the date of commencement. AICRWA reserves the right to
extend the validity period of the contract beyond the contractual period if and
when such contingency arises at the same rates, terms and conditions agreed to
at the time of awarding the contract, provided that such an extension shall be
for a maximum period of three months beyond the validity of the contractual
period.
b) In the event of failure on the part of
the Service Provider to comply with the requirement as per terms and conditions
specified in this letter, or in case of non-performance or unsatisfactory
performance of any part of this contract, AICRWA reserves their right to
terminate the contract at the cost and risk of the Service Provider. Further, the contract can be terminated at
any time during the contractual period without assigning any reason whatsoever
and without any liability to AICRWA.
c) AICRWA may at any time terminate the
contract with immediate effect by giving written notice to the tenderer, if tenderer
becomes bankrupt or otherwise insolvent, provided that such termination will
not prejudice or affect any right of action or remedy which has accrued or will
accrue thereafter to AICRWA. In the
event of termination of the contract by AICRWA under this clause, the service
provider shall not be entitled to any compensation whatsoever and the bank
guarantee shall be invoked.
5.
RAISING & SETTLEMENT OF BILLS
a)
The Service Provider shall submit his bills in triplicate
for each calendar month to the Secretary, AICRWA, Vasant Vihar, New
Delhi-110057 in the 1st week of following month and the same will be
paid within 45 days from the date of receipt of the bills provided
Contd......Page.3/-
:
3 :
Annexure ‘B’
the bills are found in
order. Together with these bills, proof
of payment of wages for the month, deduction and deposit of statutory amount
pertaining to ESI, PF should also be annexed for verification.
b) No advance payment shall be made in any
circumstances.
6.
DAMAGES
In case of failure to perform
or unsatisfactory performance of any part of this contract, AICRWA shall deduct
the proportionate amount from the bills due to the Service Provider without
prior notice in which case the decision of the Association shall be final and
binding.
7.
STATUTORY PROVISIONS
a) The Service Provider
shall be solely responsible for compliance of all laws, rules and regulations
applicable to him, that are promulgated by any Central, State, Local or
Municipal Authority regarding the engagement and deployment of Security
Personnel, provision of Security Services and the possession, carriage and
maintenance of arms and ammunition, as also for obtaining and renewing all
required licences/ permissions/ approvals from the concerned authorities. He
shall be solely responsible for any cost and consequences on account of any
breach and/or non-compliance with any of the provisions of these Laws/Rules
/Regulations.
b) The Service Provider
shall be solely responsible for compliance of all laws, including labour laws
such as, but not limited to, The Minimum Wages Act, Payment of Wages Act, PF
Act, ESI Act, Payment of Bonus Act, Payment of Wages Act, Contract Labour
(Regulation & Abolition) Act, Bombay Labour Welfare Fund Act 1953 and all
other Labour Acts/Laws as may be applicable to him from time to time. He shall
also be solely responsible for compliance with all Civil and criminal Laws of
the land and will be solely responsible for any cost and consequences on
account of any breach and/or non-compliance with any of the provisions of the
Laws/Rules /Regulations including those pertaining to Labour Laws. The Service Provider shall also be solely
responsible for obtaining and keeping current all licences/ approvals/
permissions under all the laws/ rules and regulations promulgated by any
Central, State, Local or Municipal authorities, that are or maybe applicable to
him from time to time under these laws/ rules/ regulations.
Contd........Page.4/-
:
4 :
Annexure ‘B’
8.
OTHER TERMS AND CONDITIONS
a)
The Service Provider shall deploy for this job Security
personnel as described in the contract Letter.
b)
The personnel deployed by the Service Provider shall always
be his own employees and under no circumstances be considered employees of the
AICRWA.
c)
Supervisors deployed by the Service Provider for this job
shall hold a minimum qualification of 12th
d) The character and antecedent verification by
the police, for each security personnel engaged to be obtained at the cost and
initiative of the Service Provider and to be submitted to the Secretary,
AICRWA.
e) Any change in number and names of the
personnel deployed by the Service Provider shall be informed to the Secretary,
AICRWA immediately.
f) The Service Provider will ensure that the
personnel deployed by him are in uniform, punctual, regular, smartly turned out
and be medically fit.
g) The Service Provider will provide
equipment/s such as lathi(s) / torch etc at his cost.
h) All guards shall have a mobile phone at least
for reception. The supervisor in each
shift shall have a mobile phone for two-way communication.
i) The Service Provider shall ensure that the
personnel deployed by him maintain good relations with the Association members
and the occupants of Housing Colony.
j) The Service Provider shall deploy his own
Supervisor to monitor the work allotted to them on day-to-day basis at
respective locations.
k) The Service Provider shall not subcontract
the whole or any portion of this contract to any other party.
l) The Service Provider shall remove such of
his personnel whose presence on the premises is otherwise objectionable in the
opinion of the Secretary, AICRWA,
m) No personnel of the Service Provider will be
allowed to reside within the Housing Colony.
n) The personnel of the Service Provider shall
not cause hindrance to Air
o) The Service Providers must insure their
personnel at their cost against all risks attendant to the job.
p) The Service Provider shall rotate the
security personnel at regular intervals with prior intimation to the Secretary,
AICRWA or his authorized representative(s).
q) The Association reserves the right to
add/supplement any further conditions deemed necessary during the currency of
the contract to ensure safety and security of the premises.
9. INDEMNITY CLAUSE:- The Service Provider
shall hold Housing Colony Association indemnified against any cost/claims,
penalties or litigation arising out of any regulations, acts of negligence,
theft, fraud, acts of dishonesty and any other activities of omission or
commission, whether intentional or otherwise, which may give rise to such
costs/claims, penalties or litigation.
****
TECHNICAL-CUM-FINANCIAL
BID Annexure ‘C’
Tenders to be submitted
in this form duly completed & signed in a sealed envelope superscribed
“Technical-cum-Financial Bid” Contract for Security Arrangements for Air India
Housing Colony, Vasant Vihar, New Delhi-110057 Reference No. AICRWA/2010 dated 6.7.2010.
|
1. |
Name of the Contract |
Contract of Security Arrangements
for Air |
||||||
|
2. |
Name of
the Company/Establishment |
|
||||||
|
3. |
Full Address of Registered office |
|
||||||
|
4. |
Telephone/Mobile
No. |
|
||||||
|
5. |
Fax No. |
|
||||||
|
6. |
Name of
Contact Person |
|
||||||
|
7. |
Nature of Company (Whether
Proprietorship Firm/Partnership Firm /LimitedCompany/Corp-oration/Any Other
(Specify) (Encl. Proof) |
|
||||||
|
8. |
Particulars of Registration issued in the name of the tenderer. |
Yes/No. |
If Yes,
give following details |
|||||
|
Number |
Date of Issue |
Valid upto |
||||||
|
a. |
PF
Registration |
|
|
|
|
|||
|
b. |
ESI
Registration |
|
|
|
|
|||
|
c. |
PAN/GIR
No. |
|
|
|
|
|||
|
d. |
Service
Tax Registration |
|
|
|
|
|||
|
9. |
One year experience in a Large
Housing Colony or in a reputed organization. |
|
|
|||||
|
10. |
Details of
prior experience in this area: |
|||||||
|
S.N |
Name of
organization |
Nature of work
undertaken |
Date From -
To |
Documentary proof Reference No./Date |
||||
|
1 |
|
|
|
|
||||
|
2 |
|
|
|
|
||||
11.
Has any
Director/Partner/Proprietor been convicted :YES/NO
any
time by court of law? (if yes, give details)
12. Has
your company been Blacklisted by any agency :YES/NO
(if yes, give details)
13. Any
other information which Tenderer may like to furnish (separate sheet may be enclosed if required)
In support of above
information self-attested copies of all Documents, wherever required be
enclosed. Contd…page…2.
-: 2 :- Annexure
‘C’
14.
Rates Quoted:-
|
1. |
Rate per
Security Guard (A) In
figures:- Rs........................................ In words:- Rupees....................................... .................................................. |
Number of
Guards(B) 20 |
Amount
(AxB) In
figures:- Rs.................. In words:- ..................................... ............................... |
|
2. |
Rate per
Supervisor (A) In
figures:- Rs........................................ In words:- Rupees....................................... .................................................. |
Number of Supervisors (B) 04 |
Amount
(AxB) In
figures:- Rs.................. In words:- ..................................... ............................... |
|
3. |
|
Total:- In
figures:- Rs.................. In words:- ..................................... ............................... |
|
Note:
·
Both Service Tax (including education cess) as applicable
would be separately admissible on production of receipt as proof of payment.
·
The rates agreed to in the Contract shall remain firm for
entire contract period including extension and no increase in these rates will
be made except as provided in Clause 3(d) (“RATES”) of the General Terms and
Conditions of this Contract specifically stated above.
·
L-1 will be decided based upon rates quoted by the
Tenderer.
·
Any overwriting must be signed.
Undertaking:
1.
The Financial Bid will be valid for 3 months from the date
of issue of contract.
2.
It is confirmed that the registration and licenses under
all the applicable local and central taxes and laws and to be specified separately
under each applicable tax/law/Act (i.e. Service Tax/Provident Fund Act/ESI Act)
shall be produced for verification/checking of AICRWA or to third party
authorized by AICRWA/Law abiding agencies of Govt. of India.
Contd....Page
3/-
-
3- Annexure
‘C’
3.
It is agreed that the requisite work as per enclosed work
scope would be completed to the satisfaction of AICRWA.
4.
It is agreed that on the spot surprise check could be
conducted by AICRWA/third party authorized by AICRWA, anytime and shortcomings
will be penalized.
*****
·
I have carefully gone through and have understood and
hereby agree to all the General Terms and Conditions, Work Scope &
specifications governing the tender.
·
I hereby confirm that I am authorized to sign the tender
documents and the information given in the tender is true and correct to the
best of my knowledge and belief and nothing material is concealed.
Signature:_____________________
Date:____________
Name:________________________
Place:____________ Designation:___________________
Co.Name
& Seal:_______________
Air
Vasant Vihar, New Delhi-110057
To:
The General Manager
(Pers.)
National Aviation
Company India Limited
Ref.No.AICRWA/2010 Date 25.6.2010
Sub: Re-Tendering of Security Arrangements for Air
Madam,
Air India Colony
Resident Welfare Association has decided to initiate the process of re-tendering
in respect of security arrangement in Air India Housing Colony, Vasant Vihar,
Though, fresh tender had been invited in the
month of January 2009, for security arrangement, the finalisation of the
contract and subsequent award to L1 took
long time due to difference of
opinion among the competent authorities in the Association, as a result of
which, L1 withdrew the offer of
acceptance.
Keeping in view the
urgency of providing secure environment, Association has decided to initiate
the process of re-tendering at the earliest and finalise the contract within a
time-frame, the tender document, work scope in respect of providing security
arrangement in the colony, and other Terms and Condition are being enclosed for
your perusal. (copy enclosed)
It is requested that the
enclosed Tender for Security Arrangement in Air Indian Housing Colony, Vasant
Vihar may please be hosted on the NACIL website for better circulation.
An early action in this
regard shall be highly appreciated.
Thanking you,
Yours
faithfully,
Air
(Umesh Kumar) (Shail Bala)